How To Get The Most Out Of Your PDF Presentation? – 7 Tips For Design And Content

Making a presentation in a PDF format might not be the first thing you think of when preparing for an important presentation – but it is more beneficial than you might think. PDFs are the best format for modifying, amending, resizing and carrying important data, making them often the best option for presentations on the go.

No matter what your presentation is about, you’ve got to make the most of the opportunity and ensure you get your ideas across to your audience concisely and memorably. The design and content of your PDF presentation are crucial, making all the difference in whether a presentation will be absorbed and well understood by your audience. Being concise and to the point is often the best way to build an effective business presentation – you don’t want to overcomplicate things and risk losing your audience’s attention.

Understand How To Enter Full-Screen View

When you begin your presentation, you will want to ensure your PDF is displayed in its full-screen view. You will be able to click through to your next pages using the arrow keys, making it simple to work through your presentation at your own pace.

To ensure your PDF opens in full-screen view at the beginning of your presentation, you’ll need to set this by choosing “Enter Full Screen” in the View tab of your PDF. You may even have the option to switch the view to “Slideshow.” You should test out the different ways to get your PDF into a good presentation mode before the big day – this will ensure you know exactly what you’re doing and what to expect when you’re standing in front of your audience.

Know Your Content Inside And Out

Before presenting any information to an audience, it goes without saying that you should know it thoroughly yourself – as the presenter, you will be expected to be an authority on your subject. That doesn’t mean that you should be expected to know everything about the topic – that’s rarely feasible in any subject – but you should have a good grasp on the information you’re providing and any questions your presentation could raise. Don’t be afraid to say if you don’t know the answer to a question, but let the presentation attendees know you’ll come back to them with an answer in due course.

Learn To Modify Your PDF Correctly

When you’re getting your presentation together, you’ll need to ensure you have all the right information collated into an easy-to-digest format in your PDF. Naturally, at the start of your process for generating your presentation, you’ll begin with a plan of how the presentation information will be set out and flow. Once you have the structure of your presentation, you can start fleshing it out with the key information your audience will need to know.

You might need to tweak information on the go, so it is important to know how to modify your PDF after organizing all the data. It’s best to use a quality PDF modification tool to help you make the changes you need without losing the integrity of the design you already have. Pdftools has a fantastic range of solutions and tools that can help you modify even the most complex PDF presentation without losing the integrity of your design – perfect for anyone with an important presentation coming up.

Use Page Transitions

Page transitions can be a fun and stylish way to move through your presentation. They are wholly decorative, but that doesn’t mean they can’t add much to your presentation overall. You could use a simple page-turn style transition for more formal presentations or get creative and playful with less serious topics. Set them to a reasonable speed and preview them in the presentation materials to ensure the transition is suitable.

Boost Security For Sensitive Data

PDFs have a significant advantage over other presentation styles – they have a lot more effective and in-built security features compared with things like PowerPoint. You can protect PDFs by preventing other users from accessing copy-and-paste functions and setting files to be viewed only by authorized individuals. This adds a much-needed protection layer for presentations containing sensitive or proprietary data.

Keep It Simple And Concise

One of the easiest ways to lose the interest of your audience is to get too far into the weeds with details and specifics. Examples can be good illustrators, but you should avoid overloading your audience with too much information.

Your presentation materials should show the broad strokes of the concept or idea you’re trying to get across and state it in a simple and concise manner. This will also help you keep your presentation delivery slow and methodical – invaluable for ensuring that your audience absorbs the data you’re presenting.

Convert It To PowerPoint

If you’re still not completely comfortable using a PDF as a presentation tool, you can always convert it to a different format you might feel happier using. PowerPoint is often the go-to format for digital presentations, but it isn’t always best suited for every presentation.

The security features aren’t always as robust as those you can implement on a PDF. Still, suppose you prefer to present in a format that is more familiar to you. In that case, you can always convert your PDF presentation to PowerPoint quickly and easily without losing the integrity of the style and presentation you’ve been working so hard on.

Conclusion

Presentations can always be nerve-wracking; public speaking is number one on many people’s lists of most-dreaded tasks. But with the right format and design, you can feel confident and comfortable in your ability to present your PDF well and impart all of the vital information your audience needs to know.

You should prepare thoroughly, using the right colors, visuals and graphics to help make your data easier to absorb by your audience. Doing some practice runs for your PDF presentation to a friend, family member, or trusted colleague is always a good idea.